Room Scheduling | University of Michigan School of Dentistry

Room requests are granted based on room availability and are scheduled in the order in which reservations are received. Requests should be sent 5 days prior to the event and booked in 30 minute increments.

If you no longer need your room reservation, please email the Room Scheduler ([email protected]) as soon as possible. If you do not cancel your reservation and the room is found to be unused, you will be notified and will be asked to surrender the remaining time if the room is needed by others.

Room Reservation Form

If the room you want to schedule is already reserved, you may contact the Room Scheduler to request the contact information of the current reservation holder. You may contact the reservation holder and negotiate the change in reservation. If the change is accepted, the current reservation holder must contact the Room Scheduler via e-mail, to permit the change. No reservations will be changed without proper consent from the contact person for the reservation.

Reservations are made one semester at a time and open as follows:

FALL SEMESTER opens in July
WINTER SEMESTER opens in October
SPRING/SUMMER SEMESTER opens in February

CONTACT

Email: [email protected]
Phone: 734-764-1512

Process For Student Organizations

If you are a student organization requesting a room for a speaker or a Lunch and Learn, please submit a Speaker Application, Lunch and Learn Application Form first and do not proceed with reserving a room until your event has been approved by Dr. Renée E. Duff via the “Speaker Request Form”. Once your event has been approved, you may move forward with reserving space. For questions regarding the speaker request process, please visit Speaker Request Process Check List or email Kelsey Susalla at [email protected] if questions remain.

Building/Room Availability

Room reservations should be scheduled during the School of Dentistry’s building hours: 7:00am – 5:30pm, Monday - Friday. Rooms are only available to groups outside the School of Dentistry during regular building hours.

Classroom reservations after 5pm need to have someone in the building/room prior to 6pm to guarantee access. Exterior doors lock at 6pm.

Classrooms (rooms with card readers) remain unlocked until 6pm. After 6pm, the rooms are only accessible to Dental students, faculty, and staff with access through their M-Cards. The door will unlock and then immediately re-lock when it closes. Make sure the door closes and locks behind you. Do not allow others into the building without swiping their card.

Conference rooms (G524, G536, 1440L, 1491, 1495, 2048. 2307, 2310D, 2450, 3307, 3450 and 7220) are not available after 5pm. Conference rooms are not available to anyone outside the School of Dentistry and are not available for lectures or courses unless there is no classroom available at that time. The Faculty Alumni Lounge (FAL; 7220, 2111, and 3161) are not available to student groups without a School of Dentistry faculty member present.

Reservations made for weekend events must have School of Dentistry personnel on site. The interior classroom/lecture hall doors will remain LOCKED on the weekend and after hours. Check with your department administrator if you require access to any classroom/lecture hall.

Room Rules

The individual/group sponsoring the event must make arrangements for any tables, chairs and trash receptacles needed for the event. Arrangements can be made in advance by contacting the Facilities Department, at [email protected].

Rooms need to be cleaned and arranged back into their original configuration at the end of your event. Failing to adhere to this policy may lead to loss of room use at the School of Dentistry. Failure to clean-up will result in charges for these services being billed to the sponsoring group's shortcode.

If serving food please reach out to [email protected] to schedule extra garbage/recycle/compost bins and extra custodial clean-up. Depending on the size (greater than 40 people) and timing of your event, a short code may be required for extra custodial clean-up.

We now have composting available in the building. If you are having an event catered, please try to have a zero-waste event. [email protected] can provide more information and guidance.

If spills occur on carpeted areas, it is your responsibility to notify Building Services at (734) 647-2059; 24 hours per day.

Do not remove tables and chairs from conference rooms/classrooms/lounges to use in other rooms.

The following items are prohibited in all rooms:

Alcohol
Candles
Decorations on walls and/or ceilings
Animals

Equipment/Technology

Dental Informatics provides training and related support for classes. It is recommended that training is requested at least seven days before the event. Training will be provided free of charge.

If you would like to consult with Dental Informatics about the potential of using different equipment or about connecting equipment to the existing room setup, please email [email protected]. Room users should bring their own slide pushers, laser pointers, USB drives, or video input adapters when using the rooms.

Please review the Audio-Visual documentation before using the room. Documentation is available for each room listed below.

**The 1033 system runs through a touch panel display. Users are encouraged to test-run the system before they hold class in the space. Please contact Dental Informatics before your event if you have questions about this equipment or would like a demonstration.

For Dental Informatics Support:
TeamDynamix Ticket Portal - Click Here
Email - [email protected]
Phone - (734)763-3318