Investigator Toolkits

Pre-Award

Please let your C and G Coordinator know as soon as possible if you are planning on submitting a proposal. The more lead time you provide, the better the final proposal will be.

• 2021 NIH Timelines
• External to UM Proposal Timeline

• Internal to UM Proposal Timeline:

  The C&G Office recommends the following timeline for internal proposals being submitted to internal-to-UM funding sources:

  • At least 10 business days from proposal deadline – Inform the C&G Office of your intent to submit.
  • 7 business days from the proposal deadline – draft proposal documents are due. This should at least include a draft budget, budget justification, and abstract. All documents that require a school signature from department chairs, the dean, or other PIs should be ready for signature routing.
  • 3 business days – final proposal is due to the C&G office for review and submission.
• Budgeting Considerations
• Typical Proposal Contents

• Should PIs sign agreements?

  Please do not sign any contracts or award agreements from sponsors. Awards are typically awarded to the University of Michigan and not to the PI. As such, PIs do not have signature authority on behalf of UM. Please consult with your C&G coordinator before signing any contracts, agreements, or legal documents. This also applies to agreements that do not involve funds, such as material transfer agreements, confidentiality agreements, or data use agreements.

Post-Award

Procurement
Most labs and departments have set up their own procurement systems. However, if you need assistance with ordering please contact your C&G coordinator or the School’s procurement staff at [email protected] or [email protected].

Monthly reports
Your C&G coordinator sends out monthly financial reports via email that provide a snapshot of the financial status of your projects. Please take the time to review these reports as they will also contain some notes for your review as well as action items for your attention. These reports are typically distributed to faculty every month. Note that C&G only manages your sponsored research funds. Please contact your department administrators if you have questions about your discretionary or other School of Dentistry accounts and shortcodes.

eRA commons delegation
Your C&G coordinator can assist you with completing your required NIH RPPRs. If you haven’t already, please give your coordinator delegate access via the eRA Commons. For steps on how to do this, please visit Delegate Access.

Sole source documentation
Purchasing equipment will typically require a completed Sole Source Form.

Post-award change form
Many, if not all, requested changes to a project such as a no-cost extension or approval for purchasing general use supplies requires a post-award change approval. Such requests will typically require chair and/or dean-level approval. For a summary of the required approvals for most post-award changes, see the Post Award Change Request Form.

Your C&G coordinator can assist you with preparing and routing the post-award change form for approval and signatures.